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Absence Reporting/Tardies

Per the guidelines included in our Family Handbook, if your child is ill and will be absent from school, please email the school secretary and copy your child’s teacher, or call the school office between 8:00-8:30am or leave a voice mail message prior to that time.

Prompt arrival at school is expected of all students. Late arrival disrupts class and causes loss of instruction time. A child who arrives at school after 8:30am is considered tardy. Any student who arrives late must report to the office for a tardy slip before going to the classroom.

Thursday Weekly Packet

Every Thursday during the school year, with the exception of holiday weekends and breaks, our school office sends home an information packet about activities, upcoming events, policies, fundraisers, and items for parents. Students are responsible for returning the packet to their teachers on Friday. If you do not receive your packet, please call the school office.


Our school newsletter, The Falcon Courant, is emailed to parents every Thursday. Past issues are available in our archive.


PowerSchool is a web-based student information system that enables teachers to provide information to students and parents so they can readily access grades, attendance and assignments.

Parent-Teacher Club (PTC)

The Fatima PTC is responsible for maintaining good communication between the home and the school, and for sponsoring fund raisers and volunteer opportunities for parents. PTC meetings are held periodically throughout the year for parents and school faculty, with child care provided in the school gym for school-aged children.

Volunteer Commitment/Opportunities

Each Fatima family is committed to complete 30 parent volunteer hours each year (May 1 through May 1) for the school. Volunteering brings many benefits to the school and parents. It builds and fosters a strong sense of community, reduces costs and distributes the workload. Parents gain a sense of the learning environment, get to know the students and teachers, and observe the values instilled in the students.

There are a variety of volunteer opportunities including classroom help, field trip drivers, annual auction, Fall Festival, coaching CYO sports, helping with snow sports, and various committees through the Parent Teacher Club and School Commission. Information about volunteer opportunities can be found in the weekly school newsletter, on the PTC page, or by contacting the Parent Teacher Club Commitment Hours Chairperson.

Volunteers are required to complete a background check every three years, and the OLF Volunteer Agreement form prior to serving. Completion of the Seattle Archdiocese Safe Environment Program is required for volunteers working directly with students and recommended for all volunteers.

Volunteer hours should be tracked on the Commitment Hours Summary form and turned in each year on May 1. The cash equivalent for each volunteer hour is $50. Per the tuition contract with parents, unfilled hours are billed at this rate.

Important School Events

The Falcon Family Tailgate is a newer event to welcome families back to school in September. The Fatima Fall Festival is a long-standing neighborhood tradition with games, rides, and delicious food. It’s fun for the entire family! The festival traditionally takes place during the last weekend of September or the first weekend of October. Please see our Giving page for more information.

Curriculum Night takes place in the first weeks of the school year early each September. The meeting is a wonderful opportunity for parents to meet their children’s teachers, as well as the parents of other students in each child’s class. Teachers in each grade review the expectations for the school year, as well as any highlights of the curriculum to come (for example, in 2nd grade, the Sacraments of Reconciliation and First Eucharist; in 6th grade, Outdoor Education Camp). Parents of K-5 students meet in the individual classrooms first: each class presentation is repeated in order to cover parents of multiple children in those grades. All K-8 parents then meet in the parish center for an overview of the coming year presented by the principal and pastor. Each faculty and staff member is in attendance and introduced. Following this larger meeting, the middle school teachers meet with the parents of those students to talk about the year ahead and answer questions.

Formal Parent-Teacher Conferences are scheduled on two consecutive days toward the end of the first trimester. Classes for students are not held so that the teachers can devote ample time to meeting with parents. Examples of student work are presented and discussed, as are areas where the student excels and where there are challenges. Every effort is made to schedule conferences at times that work best for parents, who are strongly encouraged to attend. We usually have the annual Book Fair on conference days, giving parents the opportunity to view and purchase new books selected by their children and help support the school library.

Many fun activities for students are planned at the end of January during annual Catholic Schools Week. Crazy Hair Day, Read-In Day, and the 8th Grade vs. Faculty Volleyball Game are a few of the events our students look forward to each year. Another very important event that takes place that week is Grandparents/Special Friends Day. Students are encouraged to invite their grandparents or another special friend or relative to a musical presentation in the gym that features each grade either singing, playing an instrument or dancing. During the presentation, we take a few minutes to present the school’s annual Dedication to Catholic Education certificate to someone who has supported the school and its mission. Following the program in the gym, students meet up with their guests to spend time in the classroom, where schoolwork and special projects are shared.

Our Christmas Program is held on an evening right before Christmas break each December. Each grade sings or performs instrumental versions of sacred Christmas music and features student speakers for the story or theme for that year. This popular program is both inspirational and entertaining. It takes place in the church, so students wear their “Sunday best” attire suitable for the evening.

Each spring, we set aside an evening for a student-led Celebration of Learning. Parents and family members are welcome to accompany their students to individual classrooms, where each student hosts and presents highlights of completed course work. The Celebration of Learning is held in an open-house format over a two-hour time frame so that students and parents can visit multiple classrooms.

Each May, we are pleased to present our annual Spring Musical on the Fatima gym stage. Age-appropriate versions of well-known musical productions (usually through the Broadway Junior Collection) are selected by our music specialist. Recent productions have included Annie, Guys and Dolls, Seussical, Into the Woods, Willy Wonka, and The Music Man. Students in grades 5th-8th are welcome to appear on stage or work behind the scenes on the crew. Parents and students alike work on sets, costumes, make up, and ticket sales. Students who want to appear on stage go through an audition process, and must be available for rehearsals after school and on weekends.

The Our Lady of Fatima Auction is an annual spring event for parents and the largest fundraiser of the year. This annual event is supported by parents, students, staff and the broader Seattle community, and offers numerous fun volunteer opportunities for families to collaborate and work together in support of the common goal of helping the school and all its students. Please see our Giving page for more information.

Extended Care Resources

Extended-hour child care is available through several community resources. Most popular and convenient is the “Ton of Fun” program offered by the Magnolia Community Center. Parents can choose early morning or afternoon care, or both. Program counselors will walk students to school in the morning and meet them at school at the end of the day to walk them to the Magnolia Community Center. For more information, please contact the Community Center at (206) 386-4235.

School Safety and Security

Our Lady of Fatima Parish School requires that each person coming to the school checks in at the front office to sign in and receive a visitor badge. Visitors must sign out upon leaving. We have guidelines in place for fire, earthquake, and other emergencies. Classrooms are equipped with safety kits and frequent drills are scheduled. For the security of our students, school safety guidelines are not widely distributed.

Per the guidelines included in our Family Handbook, teachers and classes must not be interrupted during school hours. Forgotten lunches or books should be left in the school office. Parents are asked to confer with teachers before or after daily classroom hours or at a mutually agreed upon time.